Unplanned downtime now costs the world’s largest manufacturers about $1.4 trillion a year, roughly 11% of annual turnover, according to Siemens’ True Cost of Downtime 2024. Equipment tracking software fights that loss by monitoring the location, condition and maintenance status of your tools, IT hardware and heavy machinery from one dashboard, replacing spreadsheets with real-time barcode, QR, RFID or GPS tracking.
A factory, warehouse or shop floor can hold thousands of assets and inventory items that must be tracked, and most teams manage them with a Computerized Maintenance Management System (CMMS) or an Enterprise Asset Management (EAM) platform. These systems pair with barcode labels and asset tags to track your equipment, high-value assets and your tool and spare parts inventory.
With an effective asset tracking system and the right equipment tags, you avoid the shutdowns and back-ordered parts that come from poor maintenance planning.
Use the comparison tool below to filter all 30 platforms by category, ID technology and pricing.
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Aptien is a tool management/equipment tracking software platform that makes it easy to track and monitor equipment and other office assets. By creating a centralized repository for all assets, Aptien allows companies to reduce their reliance on spreadsheets and manual tracking methods. This platform also includes support for workforce management and optimization.
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Asset Panda is an easy-to-use asset management platform with an accessible user interface and convenient mobile application. This software can be used to track everything from small hand tools to large pieces of industrial equipment. The program also uses a built-in scanner that can read barcodes from any compatible device.
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Cost: $125+/month for up to 500 assets (additional price tiers available for more assets)
AssetCloud, from Wasp Barcode, is a complete asset tracking system. This equipment tracking software platform is known for a simple asset check-in and check-out process and integration with the Wasp series of barcode scanning hardware. The AssetCloud suite can be used for complete facility management and also used to track IT assets and other specialized equipment.
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AssetTiger is a convenient asset management software program that is cloud-based and compatible with barcode scanners. The system can also generate customized reports for reviewing data related to depreciation and preventive maintenance. Users can also access AssetTiger through an Android or iOS mobile app.
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Brightly, a Siemens company (formerly Dude Solutions), is a cloud-based CMMS that can be used to streamline your tool and equipment workflows. Assets can be added to the platform using barcodes with unique identifiers assigned to each asset. The mobile application gives technicians access to excellent tools that can be used from any location in the field.
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Cost: Contact for a quote
Cheqroom is an equipment management software solution that helps maintain visibility into your important assets. The platform is designed to be simple, and users can easily add maintenance flags to equipment to identify needed repairs and cleaning. You can also set custom reminders to pick up or drop off items that are due for an exchange.
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EZOfficeInventory is a well-known equipment tracking software system with simplified workflow designs. A comprehensive log is maintained for each tool or piece of equipment, creating a reliable audit trail. The Access Control module can be used to set permissions and asset assignments based on teams, departments, or locations.
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Fishbowl is a comprehensive asset tracking platform that can be scaled to meet the needs of any organization. There are several different versions of this software program, including Fishbowl Manufacturing and Fishbowl Warehouse. Companies can also purchase a cloud-based version called Fishbowl Online.
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Cost: Contact for a quote
Fleetio is fleet and equipment management software that keeps vehicles, heavy equipment, parts and tools in one system. Its standout capability is total-cost-of-ownership tracking, which breaks down cost per asset so you can spot underperformers quickly. The Fleetio Go mobile app handles inspections, work orders and fault tracking from the field.
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Fracttal One is a modern, cloud-based CMMS/EAM platform that centralizes all your important tool information. This software is easy to set up and offers several user interface views, including a kanban-style board. A team management tab makes it easy to modify permissions for employees, customers, or contractors.
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Gigatrak has been around for over 25 years and continues to develop customized hardware and software solutions for contractors and equipment-heavy businesses. Their equipment tracking software program can be used to schedule maintenance work, track usage, and manage costs. The platform supports an unlimited number of tools and locations.
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Geoforce is a track and trace solution for monitoring field equipment and other assets. The software is especially capable of tracking vehicles and powered equipment that are moved regularly. This asset and equipment tracking system provides true global traceability and can be integrated with the full line of Geoforce asset trackers.
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Cost: Contact for a quote
GoCodes is a complete tracking platform that comes with a cloud-based software system, smartphone scanning app, and integrated QR code tags. The user interface is easy to navigate, and employees can access the system using any compatible device or smartphone. This simple solution is a nice choice for businesses that require an effective off-the-shelf product.
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Hilti ON!Track is a manufacturer-independent asset management system built for construction. It pairs durable asset tags, Bluetooth sensor tags and GPS trackers with inventory gateways so crews can locate tools, plant and consumables from any brand. The equipment tracking software system also tracks maintenance, safety certifications and PPE.
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Intellitrack has all the features needed to fully manage inventory, assets, and mailroom procedures. The developers of this software have strived to make the platform easy to navigate for daily use. IntelliTrack also helps streamline company procedures with a rapid check-in and check-out process for assets.
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Cost: $75/month per user
Limble is a mobile-first CMMS that centralizes asset tracking, work orders and preventive maintenance. It is highly rated for ease of use, holding a 4.8 rating on G2, and supports QR-code asset access plus calendar, meter and condition-based PM triggers. Limble scales from single-site teams to multi-location enterprises.
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MaintainX is a mobile-first maintenance and asset management platform built for frontline teams. It combines digital work orders, preventive maintenance and asset tracking in one app that technicians use from the floor, and it is rated the #1 CMMS on G2 for Winter 2026. In 2026, Autodesk announced an agreement to acquire MaintainX, folding it into Autodesk's operations portfolio.
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[NOTE] The Autodesk acquisition was announced in 2026 and may change the product name over time.
IBM's Maximo application suite brings intelligent asset management to operations that require careful monitoring of tools and equipment. This solution combines CMMS, EAM, and APM applications into a single platform for a simple and powerful solution. Maximo can be installed on-premises or deployed with cloud access.
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Cost: Contact for a quote
For a deeper look, see our IBM Maximo CMMS overview.
MicroMain is a computerized maintenance management solution designed to increase asset lifetime. A central component of MicroMain is the work order management tab, which controls all equipment work that is available and assigned in the system. This is an advanced platform that is IoT and Industry 4.0 ready.
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Cost: Contact for a quote
Samsara is a robust tool and equipment tracking software solution designed to provide real-time visibility and operational efficiency for businesses. Its platform combines GPS tracking, maintenance management, and utilization monitoring to optimize equipment performance and reduce downtime.
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Cost: Contact for a quote
SAP offers its own EAM platform that integrates seamlessly with its large software library. This software includes IoT connectivity, machine learning, and predictive analytics for powerful capabilities that can handle complex operational needs. SAP EAM also supports field service teams with scheduling and dispatch tools.
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Cost: Contact for a quote
ShareMyToolbox is a complete tool and equipment tracking system that is designed for contractors. This platform comes with an intuitive mobile app that makes it easy to view the available and loaned tools. Users can also upload images and documents related to each asset that is being tracked.
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Sortly is a simple inventory management app that can help businesses keep track of their assets. The software can be accessed through the web or on the Sortly mobile app. This platform is compatible with QR codes and barcodes for easy item scanning, and users can create custom alerts for inventory levels and status changes.
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Tenna is construction equipment management software that combines asset tracking with fleet telematics on one platform. Its GPS devices capture location, utilization, maintenance needs and compliance data for mixed fleets of owned and rented equipment. Dashboards give at-a-glance visibility into fleet health, utilization and cost.
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ToolHound is a fully functional tool and equipment tracking system that is available as an on-premise software platform or a cloud-based deployment. The company also offers ToolHound SecureCrib, a fully automated kiosk that uses RFID tags or barcodes to allow employees to check equipment in and out of inventory. Additional add-on modules and hardware accessories are available.
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Cost: Contact for a quote
ToolSense is an all-in-one tool and equipment tracking software system designed to simplify asset management and maintenance. With its user-friendly interface and real-time tracking capabilities, ToolSense helps businesses optimize equipment usage, reduce downtime, and streamline operations.
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Cost: Contact for a customized quote
ToolWatch, now part of AlignOps (Align Technologies), has been in business for over 29 years and has created an operations management system that is perfect for warehouses and office environments. Users can track equipment service work and maintain an accurate inventory of all assets at each company location. The system also works well in the field, giving technicians access to real-time updates and software features.
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Cost: Contact for a quote
TOOLTRIBE is the tool inventory app built to work in the field and in the office. The cloud based app updates in real-time, keeping everyone accountable and on the same page.
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TrackAbout, now part of Datacor, is an advanced equipment tracking software specifically designed to track returnable containers. It offers IoT-enabled asset tracking, robust integration capabilities (ERP systems), and cloud or on-premises deployment. Key features include maintenance scheduling, inventory management, and analytics. Pricing is customized, tailored to enterprise needs, ensuring scalability and efficiency.
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UpKeep is a complete CMMS solution that has extensive tools for managing asset operations. As a mobile-first equipment tracking software platform, this software is designed for use in the field and is a great resource for technicians at all levels. You can also integrate UpKeep with APM, EAM, and ERP systems for streamlined maintenance and equipment workflows.
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Equipment tracking software is a system that monitors the location, status and maintenance needs of physical tools, IT hardware and heavy machinery.
Equipment tracking software works by tying each asset to a barcode, QR code, RFID tag or GPS unit and replacing manual spreadsheets with real-time tracking. Every time a tool or piece of equipment is checked out, moved or serviced, the software logs the event against that asset's digital record. A technician scans the asset tag and sees the item's owner, current location, service history and next maintenance date.
Most equipment tracking software falls into four groups:
"Generative AI is poised to transform the EAM software landscape, offering new opportunities for predictive analytics and operational efficiency."
- Hugo Fuller, Senior Analyst, Verdantix (Verdantix Green Quadrant EAM, 2024).
Ask a shop foreman where a specific tool is and you often get a shrug, and that uncertainty is expensive. Construction equipment theft alone costs the US industry between $300 million and $1 billion a year, with fewer than 25% of stolen machines ever recovered.
Add the hours crews spend hunting for misplaced gear, the duplicate purchases for tools that were never actually lost and the jobs delayed while a critical asset sits in the wrong trailer, and the true cost of poor tracking climbs fast.
Downtime is the other half of the bill. When equipment is not serviced on schedule it tends to fail at the worst possible moment, and unplanned downtime is one of the largest hidden costs in any asset-heavy operation.
Rising material and labor costs make every idle hour more painful, a point industry leaders have made bluntly:
"Goods cost more, so the value of those not made during downtime is greater."
- Jim Davison, National Membership Director, Make UK, in Siemens' True Cost of Downtime 2024.
Equipment tracking software attacks both problems at once. By tying every tool, machine and asset to a barcode, QR code, RFID tag or GPS unit, it replaces guesswork with a live record of what you own, where it is, who has it and when it is due for service.
Crews check gear in and out in seconds, preventive maintenance is scheduled before parts fail, chain of custody is documented for audits and the assets that go missing again and again finally get flagged.
For asset-heavy operations the payoff shows up quickly. You replace less gear that was only misplaced, waste less labor searching and lose less production to breakdowns a scheduled service would have caught. That is the real case for putting a tracking system on every asset that matters, backed by durable tags that survive the job.
To choose equipment tracking system, match the platform to five factors:
Field teams tracking hand tools need mobile tool-checkout apps with barcode or QR scanning. Enterprises managing thousands of assets need EAM platforms such as IBM Maximo or SAP EAM with preventive maintenance scheduling and ERP integration. Mixed fleets with vehicles and heavy machinery need GPS and IoT tracking like Samsara or Geoforce.
Start by listing your asset count, your compliance requirements and your budget per asset.
For most tool and equipment tracking, barcode and QR labels are the practical choice. They cost the least, print on durable materials that survive heat, chemicals and abrasion, and scan with any smartphone. No readers, antennas or special infrastructure required.
RFID reads tags in bulk, but it costs more per tag, needs dedicated reader hardware at every scan point and struggles around metal and liquids, so it only pays off in very high-volume inventories. GPS is worth it for vehicles and heavy machinery that move between sites.
For everything you scan up close, a durable barcode or QR label does the job for a fraction of the cost.
Equipment tracking software pricing ranges from free plans to enterprise contracts.
Free equipment tracking software options include AssetTiger, which tracks up to 250 assets at no cost, and Sortly, which offers a free tier for small inventories.
Small-business asset trackers such as GoCodes and EZOfficeInventory run on monthly per-user subscriptions.
Enterprise EAM platforms like IBM Maximo and SAP EAM are quoted per asset or per seat and are priced through sales.
Total cost also includes barcode or RFID asset tags, scanners or mobile devices and implementation time.
There is no single best equipment tracking software option. The right platform depends on what you manage and how your team works.
Field crews moving hand tools between job sites get the most from mobile checkout apps like ShareMyToolbox or TOOLTRIBE. Maintenance teams that run on work orders lean toward CMMS and EAM platforms like MaintainX, Limble, IBM Maximo or SAP EAM. Companies tracking mixed fleets of vehicles and heavy machinery need the GPS and telematics of Samsara, Fleetio or Tenna.
Start by counting your assets, listing your must-have integrations and setting a budget per asset, then shortlist two or three options from the category that fits and put them through a free trial.
Whichever system you choose, remember that equipment tracking software is only as reliable as the tags it reads. A durable barcode, QR or RFID label that survives heat, chemicals and abrasion is what keeps every scan accurate for years.
That is where Camcode comes in. Our durable asset tags are built to outlast the equipment they track, so your records stay clean no matter which platform sits on top of them. Talk to our team about the right label for your operating environment.
There is no single best platform; the right one depends on what you track.
Yes. AssetTiger offers a free plan and Sortly, MaintainX and Limble offer free tiers. Most other platforms provide a free trial or a demo rather than a permanent free plan.
The two overlap. Asset tracking software covers any owned asset, including IT hardware and furniture. Equipment tracking software focuses on tools, machinery and field equipment. It often adds maintenance scheduling and GPS.
Yes. Most platforms support barcode and QR labels by default and offer RFID for bulk, hands-free scanning. GPS and IoT are used for vehicles and heavy machinery.
Yes. Tools like Asset Panda, Sortly, ShareMyToolbox and UpKeep offer mobile apps that scan asset tags and update records from the field.
Our sales engineers are experts in automatic asset tracking, tagging and identification,a nd can answer all your questions. Get in touch now.
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